Are you organized, proactive, and passionate about administration and sports? The Kiambu Aquatics Office is looking for a dedicated Office Administrator to support daily operations and ensure smooth service delivery to members, athletes, coaches, and partners.

This is an exciting opportunity to be part of a dynamic team working to grow and support aquatic sports.

📌 Position Overview

The Office Administrator will play a key role in ensuring efficient office operations, organized record management, effective communication, and professional support across all federation activities.

Key Responsibilities

1. Administrative & Office Management

Manage front-office operations including receiving visitors, phone calls, and inquiries.

Maintain an organized office environment, ensuring cleanliness and availability of supplies.

Handle correspondence, printing, scanning, and filing of documents (both digital and physical).

Prepare meeting agendas, minutes, and reports when required.


2. Membership & Athlete Support

Assist with membership registration, renewals, and record updates.

Maintain accurate data for swimmers, clubs, and officials.

Coordinate communication with clubs, coaches, parents, and athletes.


3. Event & Competition Coordination

Support planning and logistics for swimming events, competitions, and meetings.

Assist in registration, scheduling, and communication of event details.

Coordinate travel arrangements when required.


4. Finance & Record Keeping

Maintain office records, receipts, and basic bookkeeping tasks.

Support the preparation of budgets, requisitions, and financial reports.

Manage petty cash under proper accountability.


5. Communication & Public Relations

Draft official emails, notices, newsletters, and announcements.

Manage social media updates and official communication channels.

Provide prompt and professional responses to inquiries.


6. Support to Management

Assist the Federation Executive and Board with administrative tasks.

Ensure timely sharing of information and follow-up on assigned tasks.

Maintain confidentiality of all federation activities and documents.

 

Required Qualifications & Skills

  • Diploma in Business Administration, Office Management, IT, or related field.
  • Computer literate (MS Word, Excel, email, digital filing).
  • Strong oral and written communication skills.
  • Skills in sales & marketing (added advantage).
  • Valid driving licence (an added advantage).
  • Ability to multitask, prioritize, and work under minimal supervision.
  • High level of integrity, professionalism, and customer service.

 

Personal Attributes

  • Organized and detail-oriented.
  • Friendly and professional demeanor.
  • Team player with strong interpersonal skills.
  • Quick learner and proactive.

🚀 Why Join Us?

Be part of a growing sports federation where your work directly contributes to the development of athletes, clubs, and swimming excellence. This role offers a chance to grow your career while making a real impact in the sports community.

📩 Apply Now

If you meet the above qualifications and are ready to take on this exciting role, we encourage you to apply today.

kiambuaquaticscareers@gmail.com
Before 20/04/2026